25/08/2021 Chawleigh Parish Council Meeting Agenda

25/08/2021 Chawleigh Parish Council Meeting Agenda

To: all Members of Chawleigh Parish Council

For information: County and District Ward Members, press and public

Issue date:      Wednesday 18th August 2021

The Parish Council is grateful for the attendance and reports presented by both Councillors and external organisations. Due to the large number of issues affecting the Parish, it would be most appreciated if reports could be kept concise and to the point.

You are hereby summoned to attend the meeting of Chawleigh Parish Council on Wednesday 25th August 2021 at 7.30pm, to be held in accordance with current Covid lockdown regulations at:

Chawleigh Village Hall for the purpose of transacting the business on the following agenda.

Rob Martin

Locum Clerk to Chawleigh Parish Council


1APOLOGIES To receive apologies for absence Schedule 12 of the Local Government Act 1972 requires a record be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk, as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are acceptable.
2DECLARATIONS OF INTEREST (PECUNIARY AND NON-PECUNIARY) To receive declarations of interest in items on the agenda Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, members are required to declare any interests that are not currently entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.
3MINUTES To approve, as a correct record, the minutes of the Parish Council Meeting held on 1st July 2021.
To receive the Clerk’s Report To receive the Chairman’s ReportOther Councillor Reports – to receive any reports from councillors on matters the council could consider at future meetings and to report on any meetings attended on behalf of the council.
5CHAWLEIGH COMMUNITY TRUST (CCT) To receive an update on the CCT activity since the last meeting.  
The Chairman to declare the meeting closed
6PUBLIC AND OTHER BODIES’ SESSION To hear reports from and allow questions to be asked to District and County Councillors and to take any questions from members of the public. County CouncillorDistrict CouncillorMembers of the public Any reports previously received from County and District Councillors will be assumed to have been read.  
The Chairman to declare the meeting open
9DEFIBRILLATOR GROUP To consider the potential Terms of Reference for the group to be a Parish Council Working Party, to ensure the continued availability of the defibrillator(s) in the parish.  
10FOOTPATH WORKS To consider a progress report from Cllr. Batty on action taken since the last meeting.
11POPPY APPEAL To consider what the parish council can do to support this year’s poppy appeal.  
12SHOP NOTICEBOARD To consider what the parish council can should do to repair or replace the noticeboard adjoining the shop.  
13WEBSITE To hear an update by Cllr. Swift on the current status of the new website.
14WEBSITE ACCESSIBILITY STATEMENT To adopt the website accessibility statement prepared and circulated by Cllr. Huxley.  
15ONLINE BANKING To receive an update from the Chairman on the progress made in enabling the council to conduct its finances online.  
16SHOP STORAGE The shop tenant believes that she may have found a solution to the storage problem at the shop, but would require some alterations to the building and cost to parish council. The parish council is to consider this request.
17DRAINAGE OUTSIDE BUTTS COTTAGE To agree to formally request improvements to the highway drainage at this point as a result of continued flooding during recent wet weather.  
18QUEEN ELIZABETH II PLATINUM JUBILEE 2022 To consider options on what can be done to commemorate this Jubilee in June 2022.  
19BANK RECONCILIATION To approve the 31st July 2021 Bank Reconciliation statement.(to follow)  
20RECEIPTS & PAYMENTS TO DATE COMPARED TO BUDGET To receive the statement of Receipts and Payments compared to Budgets for the period from 1st April 2021 to 31st July 2021.(to follow)  
21RECEIPTS & PAYMENTS SCHEDULE To approve the payment of the invoices on the schedule below for the period since the last meeting, as below:
22PAYMENTS Payment to Services Amount £ Payment  No. 2021/2022       To be notified Caretaker – August 2021 152.08 SO RJ Martin Locum Clerk – July 2021 385.80 1546 RECEIPTS Receipt from Services Amount £ Method 2021/2022       None known         In addition, payments will be made for invoices received since the agenda was set. Payment items in bold will be made following the meeting.  
23PLANNING APPLICATIONS To consider the following Planning Applications and to agree comments:  
Planning Applications made since the last meeting
Reference Location Proposal 21/01289/LBC Leaches House Chawleigh Chulmleigh Devon EX18 7HH   Listed Building Consent for renovation works to barn Decisions made by Mid Devon District Council since the last meeting Reference Location Proposal Decision None        
24DATE OF NEXT MEETING Assuming the period between meetings remains at 6 weeks, and reverts to a Thursday, the next meeting of Chawleigh Parish Council would be Thursday 7th October 2021, at Chawleigh Village Hall at 7.30pm.  
25CONFIDENTIAL MATTERS Section 1 paragraph 2 of the Public Bodies (Admission to Meetings) Act 1960 stipulates that a council may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings.   The Council to decide whether to close the meeting to the public and press on the basis of confidential personal details that need to be considered.


26CONFIDENTIAL MINUTES To approve, as a correct record, the Part 2 minutes of the Parish Council Annual Meeting held on 1st July 2021.