2021/07/01: Parish Council Meeting – Agenda

2021/07/01: Parish Council Meeting – Agenda

To: all Members of Chawleigh Parish Council

For information: County and District Ward Members, press and public

Issue date:       Wednesday 23rd June 2021

The Parish Council is grateful for the attendance and reports presented by both Councillors and external organisations. Due to the large number of issues affecting the Parish, it would be most appreciated if reports could be kept concise and to the point.

You are hereby summoned to attend the meetingof Chawleigh Parish Council on Thursday 1st July 2021 at 7.00pm, to be held in accordance with current Covid lockdown regulations at:

Chawleigh Village Hall for the purpose of transacting the business on the following agenda.

Rob Martin

Locum Clerk to Chawleigh Parish Council


1APOLOGIES To receive apologies for absence Schedule 12 of the Local Government Act 1972 requires a record be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Clerk, as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act 1972, members present must decide whether the reason(s) for a member’s absence are acceptable.
2DECLARATIONS OF INTEREST (PECUNIARY AND NON-PECUNIARY) To receive declarations of interest in items on the agenda Under the Localism Act 2011 (sections 26-37 and Schedule 4) and in accordance with the Council’s Code of Conduct, members are required to declare any interests that are not currently entered in the member’s register of interests or if he/she has not notified the Monitoring Officer of it.
3MINUTES To approve, as a correct record, the minutes of the Parish Council Annual Meeting held on 5th May 2021.
To receive the Clerk’s Report To receive the Chairman’s ReportOther Councillor Reports – to receive any reports from councillors on matters the council could consider at future meetings and to report on any meetings attended on behalf of the council.
The Chairman to declare the meeting closed
6PUBLIC AND OTHER BODIES’ SESSION To hear reports from and allow questions to be asked to District and County Councillors and to take any questions from members of the public. County CouncillorDistrict CouncillorMembers of the public   Any reports previously received from County and District Councillors will be assumed to have been read.  
The Chairman to declare the meeting open
7SIGN POSTS To consider quotations for new sign posts.  
8NOTICEBOARD(S) To consider quotations for replacement/new noticeboards.
9DEFIBRILLATOR GROUP To consider a proposal by for the group to become affiliated in some way to the parish council.  
10FOOTPATH WORKS To consider quotations obtained by Cllr Batty for works on footpaths, financed from the P3 funds.
11TELEPHONE KIOSK To consider additional uses for the telephone kiosk.  
12PLAY AREA IMPROVEMENTS To consider the following: Replacement of wire fencing on the play area, potentially using Section 106 finance.Update on the provision of a Table-Tennis table for the play area.
13VILLAGE TIDY-UP To consider carrying out a village tidy-up.  
14ONLINE BANKING To consider the attached report from the Locum Clerk on his proposals for introducing online banking.
15WEBSITE To hear a report from Cllr. Swift on his work on a potential new website and agree the next steps.
16QUEEN ELIZABETH II PLATINUM JUBILEE 2022 To consider whether tree planting, or other event, should be planned for the Queen’s Jubilee.  
17BANK RECONCILIATION To approve the 31st May 2021 Bank Reconciliation statement.  
18RECEIPTS & PAYMENTS TO DATE COMPARED TO BUDGET To receive the statement of Receipts and Payments compared to Budgets for the period from 1st April 2021 to 31st May 2021.  
19RECEIPTS & PAYMENTS SCHEDULE To approve the payment of the invoices on the schedule below for the period since the last meeting, as below:
20PAYMENTS Payment to Services Amount £ Payment  No. 2021/2022       Community First Trading Insurance Premium 813.39 1540 RJ Martin Locum Clerk – May 2021 274.65 1541 Dropbox Service Access 95.88 1541 Melanie Bickell Internal Audit Services 150.00 1542 Laura Cockram Caretaker – July 2021 120.00 SO RJ Martin Locum Clerk – June 2021 Tba RECEIPTS Receipt from Services Amount £ Method 2021/2022       HMRC VAT Refund 990.80 BAC Chawleigh Shop Rent – April 2021 213.45 BAC Chawleigh Shop Rent – May 2021 170.76 BAC NatWest Bank Interest – April 2021 0.04 BAC NatWest Bank Interest – May 2021 0.03 BAC   In addition, payments will be made for invoices received since the agenda was set. Payment items in bold will be made following the meeting.  
21PLANNING APPLICATIONS To consider the following Planning Applications and to agree comments:  
Planning Applications made since the last meeting
Reference Location Proposal 21/00967/MFUL Land at NGR 270775 112743 (West of School Close) Chawleigh Devon   Erection of 8 affordable dwellings and 2 affordable flats with associated road drainage and landscaping works Decisions made by Mid Devon District Council since the last meeting Reference Location Proposal Decision 21/00600/HOUSE Meadow View Chawleigh Chulmleigh Devon   Erection of single storey rear extension and replacement of 1.2m fence with 1.8 close-boarded fence along East boundary   Approved 21/00777/HOUSE Mai Beaute Lodge Chawleigh Chulmleigh Devon   Erection of car port and repositioning of existing shed Approved
22DATE OF NEXT MEETING The next Meeting of Chawleigh Parish Council is scheduled for Thursday 12th August 2021, at Chawleigh Village Hall at 7.30pm.  
23CONFIDENTIAL MATTERS Section 1 paragraph 2 of the Public Bodies (Admission to Meetings) Act 1960 stipulates that a council may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings.   The Council to decide whether to close the meeting to the public and press on the basis of confidential personal details that need to be considered.